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| STEP 2 of 10 - Register your equipments |
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 After
setting basic configurations, maintenance management system
implementation starts with introducing necessary information to
get management underway. This means recording your maintenance
items and components, preparing preventive maintenance plans and
scheduling your first set of Work Orders (WOs).
In this stage, you will have to decide which items you are
actually going to manage and which items you are simply just
going to record in the system.
A maintenance item does not necessarily have a specific
preventive maintenance plan. There are items that don’t require
preventive maintenance and there are those which you choose not
to plan any preventive maintenance tasks (for example, piping,
electrical cabling, doors and the like). It is very important,
however, to have a complete inventory of your facility, even
those items with no preventive maintenance, as this will enable
you to keep track of these items at all times or even register
possible corrective actions on them.
Any maintenance item needs 3 things: coding; to be functionally
coordinated; and allocated to a cost center. It also includes
planning preventive maintenance and scheduling WOs, if you
decide to manage the item’s preventive maintenance.
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Coding and recording equipments |
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In the items list,
select <New>. The <New Item> datasheet will appear |
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Set the item’s
structured code by selecting the item type and the
sequential number (press <…> for options). Example:
AC-0023 for an Air Conditioner. |
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When identifying an equipment, be sure to give it a
unique and personalized description. Example: Air
Conditioner Split Directors Room |
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Indicate
Functional organisation and Cost Center coordinates
(configured in Step 1) |
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Introduce the
item’s technical particulars and relevant operational
data |
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Complete this
record by clicking OK button on the bottom-right corner
of the item datasheet |
Tips & best practices |
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Fields marked in Red are mandatory;
fields marked in blue are recommended;
all the other fields are optional |
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Recording all your equipments in the
system should not be carried out too
fast. If you really want to be
productive at this stage, we recommend
you register one item of each type with
complete and relevant information and
maintenance plans and only then use
Repeat to register the other items of
the same type. |
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Repeat is a very good resource to
improve productivity when constituting
the maintenance information, but needs
to be handled with care: you should only
repeat a record if it is made up of
complete and reliable information and if
it suits well your case. Otherwise,
repeating a poorly made record may
decrease rather than improve
productivity |
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+61 0402240612
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Implementation Wizard