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Implementation Wizard

STEP 1 of 10 - Configuration

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System configuration is the first step in any maintenance management software. This first step is very important, as you will set basic rules that will follow the organisation for many years, so you should make wise decisions.

InnWinWin is already pre-configured for a typical building and ready to use, although some adjustments to your specific case are required.

In this wizard, we will focus on the system’s main configurations.

	ECompany - Functional organisation
	Functional organisation is like an X-ray of your plant where you see all the systems inside it and the equipments that contribute to the performance of each function – forklifts, cranes & suspensions, electrical workshop, etc... Coordinating your equipments into systems enables you to analyze them individually and diagnose problems that may affect the overall performance of a specific system. Functional organisation gives you a detailed description of your plant in an engineering point of view.

	Company - Cost Centers
	Maintenance information is expressed in a financial point of view through Cost Centers. A concise and convenient way for Financial Departments to analyze maintenance. You may typically consider each plant a cost center, within which you will have sub-cost centers.

	Company - Suppliers
	Suppliers that are relevant for maintenance: maintenance service providers, equipment manufacturers or resellers and parts and materials suppliers.

	Company - Clients
	Setting up and recording clients only makes sense for maintenance service providers that wish to manage their clients plant maintenance with ManWinWin 5.

	Company - Technical Intervention Area
	Organizes the internal structure of the people actually carrying out maintenance operations in the form of an organisational chart, where the several functions are specified in a hierarchy and where the people performing the maintenance can be coordinated.A maintenance department, even with more than one workshop, is typically organized into intervention areas like Electrician, Polyvalent, Plumber, Foreman, among others. A standard man-hour cost is established for each intervention area and this cost must reflect average cost with assigning a specific technician to maintenance work.

	Company - Personnel
	All people – internal or external personnel – with possible intervention in maintenance tasks must be recorded into the software and assigned a specific technical intervention area (as seen above).

	Plant - Item types
	Setting up your plant’s Item Types means creating a consistent coding system for your maintenance items. With a simple and suggestive two-letter system, you may establish, for example, PU = PUMP, PP = Piping, etc… Each Item Type has a technical datasheet which you can customize. You have up to 40 particulars with which you can characterize the item and then use for search filters or cross analysis.

	Plant - items families
	Item family may be an interesting feature for you. In practice, this feature allows you to group maintenance items according to its basic function, enabling you to analyze these particular groups individually

	Work Orders - Causes & Symptoms
	A set of key descriptions used to characterize breakdowns. This feature enables all users in the organisation to use a uniform language when addressing breakdowns and allows important cause and symptom analysis.

	Work Types
	When managing maintenance, it is useful to set different Work Types. This classification allows the manager to sort out Effort and Costs of each maintenance type, giving him very good insights on which maintenance types are Effort and Costs mostly concentrated, providing valuable information for results optimization. Maintenance Work can be classified into 3 major types that can still be divided into “sub-types”: - Systematic Maintenance (Preventive Systematic, inspections, lubrications) - Condition based (preventive based on equipment condition) - Corrective Maintenance (Repairs)

	Materials – Stock item coding standard
	Stock item coding standard – this means establishing a structured organisation of Classes, Families and Sub-Families. The idea is to create a logical structure Class / Family / Sub-Family through which the manager will organize and have, inside each structure, only a reasonable amount of different stock items, easily searchable. Example: Class C – Consumables, Family AV – HVAC, Sub-Family FI – Filters, 023 – Sequential number.

	Costs – Accounts
	Account means organising a cost by its nature or its type. The manager should set relevant Accounts that fall into his area of responsibility.

	Costs – Document Types
	Document types are a mandatory configuration to create cost documents and cost items. Invoice, Receipts, delivery notes are typical cost documents.

Tips & best practices

	Configuration of the system must be seen as the foundations of a building. This stage requires some time and thought.
	Tree structures (Ex: Cost centers, staff organisation, etc…) should not have too many levels. Keep it simple and friendly for all users in your organisation.
	Before defining any coding system, always bear in mind an upper limit and, according to that upper limit, start your codes with zeros on the left. Example: if you have up to 1000 suppliers, start with Supplier nr. 0001, nr. 0002, … , nr. 0345, and so on.